Projects & Resources
Know where every project stands before month end.
Budget, committed spend, cost-to-date, unbilled work and the people available to do it, on every project.
The problem
Where project control slips.
Budgets checked too late.
Overruns show up at month end, after the money’s gone.
Committed spend is invisible.
Orders don’t count until the bill arrives.
Capacity is a guess.
Leave and bank holidays aren’t in the plan, so people get double-booked.
Cost control
Catch an overrun while you can still fix it.
Budget, committed and actual spend side by side, updated as the work happens, on one shared project record.
- Split each project into phases, each with its own budget
- Approved purchase orders count as committed spend against the budget, so overruns show before the bill arrives
- Approved time and costs land on cost-to-date straight away, shown against the phase budget
- Set budget, hours and phase thresholds, and project managers are alerted in Arvia and by email when they are crossed
Ownership
A project manager and business unit on every project.
Comments
Comments with @mentions on every project.
Change history
A full change history on every project.
Documents and email
Attach documents to projects, or forward emails to a project’s own address to file them.
- Budget setFor the project and for each phase.
- CommittedApproved purchase orders not yet billed by the supplier.
- ActualApproved time, business costs and supplier bills.
- RemainingBudget left after committed and actual spend.
| Project | 0–30 | 31–60 | 61–90 | 91–180 | 180+ | Total |
|---|---|---|---|---|---|---|
| Kestrel Lane officesAcme Homes | 6,240 | 2,180 | – | – | – | 8,420 |
| Substation surveyAcme Utilities | 3,150 | – | 1,460 | – | – | 4,610 |
| Brook Street flatsAcme Estates | 1,920 | 840 | – | 1,500 | 800 | 5,060 |
| Millrace bridge inspectionAcme Utilities | – | – | 610 | 1,180 | – | 1,790 |
| Total | 11,310 | 3,020 | 2,070 | 2,680 | 800 | 19,880 |
Work in progress
See unbilled work before it becomes a write-off.
The WIP report shows what’s sitting unbilled, and for how long, across every project, customer and project manager.
Total WIP
Unbilled time and costs, valued at charge-out rates, with time and costs shown separately.
Ageing
Grouped into 0–30, 31–60, 61–90, 91–180 and 180+ days.
Filters
By project, customer, project manager, WIP type, age, status and billable scope.
Export
Download as CSV for finance or your accountant.
Profitability reporting
Project profitability based on charge-out rates, alongside budget, billed and unbilled value.
Resources
Plan people against real availability.
Spot over-allocation before work starts, not when deadlines slip.
- Team capacity that accounts for working patterns, leave and bank holidays
- Allocate people to projects and spot over-allocated team members before work starts
- Try staffing scenarios before you commit
- Plan tasks on a Gantt chart, each with an owner, plus project milestones
- Working patternEach team member’s contracted days and hours.
- Approved leaveTaken off automatically.
- UK bank holidaysRegional calendars, kept up to date.
- Available capacityCompared with planned work to spot over-allocation.
FAQ
Projects questions.
What counts as committed spend?
How is WIP valued?
Does capacity planning allow for leave?
Can we export the WIP report?
See your projects, costs and invoicing in one place.
A 30-minute demo using an example business like yours.