Invoicing & Billing
Invoice everything you’ve earned, from work already in Arvia.
Invoices are built from approved time and costs, so nothing billable is missed and nothing is typed twice.
| Unbilled line | Type | Amount |
|---|---|---|
| Survey and design, 18.5 h | Time | £1,572.50 |
| Plant hire (supplier bill) | Cost | £640.00 |
| Planning application pack | Fixed fee | £1,200.00 |
The problem
Where revenue goes unbilled.
Work sits unbilled.
Time and costs wait for months because nobody can see them together.
Invoices built by hand.
Copying from timesheets and spreadsheets invites mistakes.
Billing plans in someone’s head.
Milestones and recurring fees get missed.
Invoice builder
Pick unbilled work. Get an accurate invoice.
Every line comes from approved work, so invoices are right first time.
- Select unbilled time and costs on a project to build an invoice
- Group lines into sections, with optional AI-suggested wording; amounts always come from your data
- VAT set per line
- Your customer’s purchase order reference on the invoice
- Branded PDF invoices with your logo and colours
- Your own invoice numbering
- Invoice approval before anything is issued, if you want it
- Unbilled workApproved time and costs not yet invoiced.
- Invoice builtLines selected and grouped into sections.
- Checked and approvedUsing your approval rules, if set.
- Sent to XeroOnce you’ve switched invoice sync on.
- Billing planWhen each part of the project should be billed.
- Ready to billDue items across all projects, in one list.
- Draft invoiceRaised from the plan, checked before it’s issued.
- Send to XeroOnce invoice sync is on.
Billing schedules
Plan billing before it’s due.
See what’s ready to bill now, and what’s coming, across every project.
Billing plans
Set out when each part of a project should be billed, by date.
Ready to bill
See what’s due to be invoiced now across all projects.
Revenue forecast
See planned billing ahead across your projects.
Recurring billing
Recurring schedules for retainers and support contracts. Recurring invoices are drafts you raise: each occurrence becomes a draft invoice when you choose to raise it, and monthly and annual recurring revenue (MRR and ARR) is reported.
Credit notes
Raise credit notes against invoices when something needs correcting.
Xero
Your accounts stay in Xero.
Arvia prepares invoices and credit notes from project data. When you switch invoice sync on, they’re sent to Xero, and their payment status comes back to Arvia. Payments are collected and reconciled in Xero.
Arvia doesn’t chase customers or handle revenue recognition.
FAQ
Invoicing questions.
Where do invoice lines come from?
Are recurring invoices sent automatically?
Does Arvia collect payments?
Can we show our customer’s PO reference?
See your projects, costs and invoicing in one place.
A 30-minute demo using an example business like yours.